Phone numbers for recruiters and hiring teams

Updated 2026-09-30 · By the ZuteSIP team (ZuteSIP Inc.)

Short answer: Recruiters use ZuteSIP numbers to call and text candidates from a dedicated line in the candidate's country. Each real local or mobile number includes unlimited incoming calls and SMS, 1,000 outgoing minutes a month, a browser dialer and SIP credentials, so you can source across 181 countries without sharing your personal phone.

Candidates answer calls from numbers they recognize and ignore the rest. For agency and in-house recruiters hiring across borders, a local number in each market often decides whether the first call gets picked up.

The problem with calling candidates from your own phone

A personal mobile number ends up on job boards, in candidate CRMs and in dozens of WhatsApp chats. Once a placement is made, candidates keep calling it for years. A separate recruiting line lets you switch off at the weekend and pass the number to a colleague if you move desks.

Calling internationally from a home-country number has a second cost: many candidates will not pick up an unfamiliar foreign code. A number local to the candidate looks like a normal domestic call.

Setups that work for recruiting desks

Recruiting setup	Suggested numbers	How calls reach you
Solo recruiter, one country	One local or mobile number	Forwarding to your mobile
Agency hiring in several countries	One number per target country	Softphone with all lines registered
In-house team sharing a line	One local number for the team	Office PBX ring group
High-volume screening calls	Several numbers in the same country	Spread outbound across lines
Texting candidates about interviews	Mobile numbers	Dashboard SMS inbox

Calling and texting candidates

The web dialer runs in the browser, so you can make screening calls next to your ATS without installing anything. Choose the number that matches the candidate's country as caller ID, and they see a local call.

If you prefer a desktop app, register the SIP credentials in MicroSIP, Zoiper or Bria. Several numbers can sit in one softphone, which suits a recruiter covering, say, Germany, the Netherlands and the UK at once.

Interview reminders and quick follow-ups can go by SMS, using the 500 outgoing texts included each month. Candidate replies land in the dashboard inbox. Outgoing SMS are for individual conversations, not mass job-alert campaigns.

Budgeting outbound time

Each number includes 1,000 outgoing minutes per month. At ten minutes per screening call, that is roughly 100 calls a month from one number, which covers most individual recruiters. Heavy phone sourcing across a team is easier to handle with a number per recruiter.

Incoming calls and SMS are unlimited, so candidates calling back never eat into the allowance. Every number costs $1.80 per month, billed yearly ($21.60 per year).

Setting up a recruiting line

List the countries you hire in and choose local or mobile numbers for each.
Create an account with an email address and pay with USDT or USDC.
Open each number's page in the dashboard to find its SIP credentials.
Add them to your softphone, or simply use the web dialer.
Update your job ads, LinkedIn profile and email signature with the new number.

Messaging apps and profiles

Many candidates prefer WhatsApp or Telegram to a phone call. ZuteSIP numbers receive SMS and calls, so you can register a messaging account on your recruiting number and keep candidate chats separate from friends and family. Numbers work with WhatsApp, Telegram, Google, Facebook and thousands more; if an app doesn't accept one, the 7-day replacement guarantee gives you a new number free.

Good habits for a recruiting line

Emergency calls are not supported on ZuteSIP numbers, which rarely matters for recruiting but is worth knowing if a teammate uses the line as their only phone.

Introduce yourself and the role in the first ten seconds; an unknown local number still needs context.
Send a short text before a first call so the candidate recognizes the number when it rings.
Save the number in your ATS as the official contact for each requisition, so candidates always reach the desk.
Check the dashboard call log at the end of the day for missed calls from candidates and call them back.
Keep the number renewed while candidates and clients still have it; a lapsed number means lost placements.

Included on every plan

Unlimited incoming SMS
Unlimited incoming calls
500 outgoing SMS per month
1,000 outgoing minutes per month
SIP credentials, call forwarding and web dialer
Keep your number as long as you want
Works with WhatsApp, Facebook, Google, Telegram and thousands more
7-day replacement guarantee — free new number if it doesn't work for you
7-day money-back guarantee if the number is unused

Numbers from $1.80 per month, billed yearly ($21.60 per year). Pay with USDT or USDC.

Frequently asked questions

Can I call candidates in another country with a local caller ID?

Yes. Get a number in the candidate's country and select it as caller ID in the web dialer or your softphone.

How many screening calls does one number cover?

Each number includes 1,000 outgoing minutes per month, roughly 100 ten-minute calls. Incoming calls are unlimited.

Can I use my recruiting number on WhatsApp?

Yes. You can register WhatsApp on the number and receive the verification code in the dashboard.

Can several recruiters share one number?

Yes, by connecting the number to a PBX such as 3CX or FreePBX and setting up a ring group, or by forwarding it.

Can I send bulk job alerts by SMS?

No. The 500 monthly outgoing SMS are meant for individual messages to candidates, not bulk campaigns.

Do I need to show ID to sign up?

Sign-up needs only an email address.